Full-Time Admin, Recruitment & PA to COO (Expert Consultant)
Job Description
Department: Admin & Recruitment Department
Directly Reports to: C.O.O
Company Profile: Obelis s.a is a quality driven, service oriented company, with over 27 years of experience in EU Regulations. Providing consultancies on medical devices, cosmetics and other consumer goods – we believe in making manufacturers better through compliance and making safe products available on the market.
Objective: To act as the Personal Assistant to the Chief Operations Officer, run the company recruitment (both interns & employees), contribute to the smooth operations of the Admin Department towards ensuring KPIs and team performance on the daily tasks.
Main Duties:
- Personal Assistant (PA) to the Chief Operations Officer (C.O.O.);
- Provide professional, high level and smooth client service;
- Perform various Administration & Recruitment work associated with the department (Payment follow-up, Agreements & Legal, Office & Personnel administration, Office agenda, Internship Program coordination, Job descriptions & advertisements, CV screening & interviews, team building, etc ) at the highest level;
- Follow-up on tasks assigned to him as well as coordinate tasks assigned to a small team (more than 5);
- Ensure legal and business research on new legal and administrative requirements;
- Support the development and design of a new method, system and resource;
- Support preparations for Management & Board Meetings;
- Provide internal trainings on department related matters;
- Contribute to online and offline publications;
- Contribute to the implementation of ISO 9001:2008 and ISO 13485:2003;
- Participate to Obelis events;
Requirements Education
- BA degree / MIM-Programs in Business Administration (MA, MSs, MCom)
Experience**
- 3 to 5 years professional experience in the field of Business Administration;
- Previous professional experience in recruitment;
- Previous professional experience as executive assistant – an advantage;
Language(s)
- Fluency in English (written & oral) ;
- Fluency in French (written & oral) – an advantage;
Computer Skills
- Proficiency at Microsoft word, Excel, PowerPoint, Outlook
Desired skills & Competencies
- Ability to prioritize, coordinate and manage tasks;
- High adaptability, flexibility and dedication;
- Excellent time-management skills;
- Excellent communications, negotiation and presentation skills;
- Strong writing and analytical skills;
- Ability to assume responsibilities;
- Ability to structure workflow within a team;
- Ability to take own initiatives;
- Ability to motivate team members;
- Be able to and willing to travel in / out of the European Union;
How to Apply
Please send us your CV and Motivation Letter at career@obelis.net until 1st September 2016.1466 total views, 0 today