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Part-Time Administrative Assistant

EC Innovations – Posted by andrealaura Anywhere

Job Description

Administrative Assistant

EC Innovations, Budapest is seeking a responsible, accurate and communicative person for a part-time (20 hours/week) position of Administrative Assistant. The Administrative Assistant will be working under the direct supervision of the Operations Director and is responsible for managing ECI office procedures and other tasks assigned by Operations Director, Project Managers and Vendor Managers. The Administrative Assistant must be a resident of Hungary and should be committed to advance ECI goals and mission and respect confidentiality of ECI members.

Duties and Responsibilities

  • Administrative and financial support
  • Assist in monitoring incoming receipts
  • Prepare financial report templates under supervision of Operations Director
  • Communications
  • Process incoming correspondence
  • Act as intermediary between ECI and local bodies, suppliers, service providers, etc;
  • Office management
  • Order office supplies and furniture;
  • Monitor office needs;
  • Arranges for repair of office equipment;
  • Maintain office records, including staff and partner information, suppliers and service-provider contacts;
  • Oversee all aspects of general office coordination;
  • Keep track of ECI incoming and outgoing post.

NOTE: The responsibilities of the Administrative Assistance are not limited to the tasks listed above, but will vary depending on the nature of SWAN projects.



  • Organizational – Demonstrates strong organizational skills, awareness around priority of tasks and ability to work independently
  • Proactive – Identifying situations that could be improved
  • Verbal and Written Communication – Strong communication skills (English and Hungarian)
  • Interpersonal skills – able to create and sustain good personal contacts within the team
  • Self-starter – prepared to take the initiative to follow issues through, whilst exercising judgment as to when to seek assistance
  • Team Player – being able to work in partnership with other individuals on day-to-day and long term projects



  • Accuracy, attention to details, analytical and problem-solving skills
  • Detail oriented with ability to work independently and prioritize workload
  • Expert in multi-tasking, organizing, and prioritizing is a must
  • Time management
  • Demonstrates a high level of integrity and professionalism
  • Ability to gain a strong command of company’s internal systems
  • A mature, service-minded and flexible attitude
  • High degree of confidentiality
  • Takes initiative and assumes responsibility
  • Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment


  • Higher degree of education (bachelor) or proven experience
  • Working experience as an assistant is a plus
  • Excellent communication skills both in Hungarian and English, knowledge of other languages is a plus
  • Experience with MS Office (Outlook, Word, and PowerPoint)
  • Localization industry or translation experience is a plus


We offer


  • Opportunity to flexible work
  • Challenging career opportunities and the chance to take initiative
  • Competitive salary package


Start date: as soon as possible


To Apply

Please send your CV in English to


Seniority Level

Entry level


  • Localization, Translation

Employment Type

Part-time (20 hours/week)

Job Functions

  • Administrative


Job Categories: PR & Editorial. Job Types: Part-Time.

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