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Full-Time Administrative Assistant

Roma Education Fund – Posted by romaeducationfund Budapest, Budapest, Hungary

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Job Description

Position Available: Fixed-term Administrative Assistant for EU DG Near Roma Project – EXTENDED DEADLINE MAY 18

The Roma Education Fund’s (REF) mission and ultimate goal is to close the gap in educational outcomes between Roma and non-Roma. In order to achieve this goal, the organization supports policies and programs which ensure quality education for Roma through scholarships, grant making and advocacy activities. The objectives of REF include:

  • Expanding Romani children’s access to quality early childhood education and care
  • Improving primary education outcomes for Romani children aged six to fourteen
  • Boosting academic performance and graduation rates from secondary education for Romani pupils
  • Supporting access to tertiary education, improving graduation levels and strengthening identity of Romani university students
  • Expanding employment opportunities for young Romani adults

The Roma Education Fund operates its activities in close links with civil society and institutional partners in 16 countries of Central, Eastern and South-Eastern Europe.

Starting in 2018, REF will implement the project funded by the EU DG Near Increased education opportunities for Roma students and Roma youth in Western Balkans and Turkey. The project aims to reduce the gap between Roma and non-Roma in participation and completion of quality education through gender-sensitive programming, to improve Roma students’ transition between education and employment and to promote durable systemic change and desegregation of education systems in the Western Balkans and Turkey.

The objectives will be achieved through supporting Roma children in: pre-school education and enrolling them into integrated primary schools; awarding scholarships to Roma students in secondary and tertiary education; supporting transition between education levels and employment; building capacities of relevant authorities and their understanding of the specific challenges faced by the Roma community; supporting regional networking and exchanging experiences with the aim to contribute to mainstreaming of Roma in the national policies and, where relevant, changes in policies and legislation.

Under the supervision of the Project Manager, the Administrative Assistant will be responsible to:

  1. Organize travel logistics (transport, accommodation, travel claims etc.);
  2. File records of all incoming and out-going correspondence: maintain a central log of all incoming and outgoing official correspondence in line with REF procedures; ensure proper routing of correspondence; ensure that outgoing mail is promptly dispatched;
  3. Maintain contact database of all project stakeholders;
  4. Assist with organizing meetings and events, including venue preparations: make conference/meeting room reservations; ensure that conference/meeting room is prepared, and supplies are in place;
  5. Organize a comprehensive mail and filing system;
  6. Draft/respond to official correspondence on administrative matters on request from the Project Manager and other project staff;
  7. Follow-up on necessary office supplies and prepares procurement requests: act as focal point for requests for office supplies; prepare documentation required for the raising of procurement orders, including petty cash;
  8. Performs other tasks as required.

Education/Experience

  • BA in education, social sciences or adequate work experience in lieu of project administration and Human Resource management;
  • At least three years of relevant experience in project administration;
  • Knowledge of contexts of Western Balkans and Turkey desired;
  • Demonstrated experience in administration of large scale and international projects preferred, in particular of EC and PRAG rules;
  • Demonstrated experience in administration of large-scale events organization, logistics and support;
  • Experience and competencies in working in a multicultural environment and gender-sensitivity;
  • Strong background in administration of project and programs advancing education through community organizing, legal advocacy, research or policy reform work.

Skills Required

  • Ability to multitask and attention to detail;
  • Excellent organization skills
  • Excellent proficient user of MS office
  • Ability to perform work independently and under pressure
  • Effectively work as a team member, as well as independently, with a high-level of self-motivation and ability to meet deadlines;
  • Excellent command of the English language (written and spoken); preferred knowledge of Hungarian and/or one of the country languages;
  • Knowledge of Romani language is considered an added value;
  • Excellent organizational, analytical, communication and interpersonal skills;

Start date: As soon as possible

Compensation: Commensurate with the experience.

How to Apply

Please send a letter of interest and your professional CV with at least three references to recruitment@romaeducationfund.org, by May 18, 2018.

Job Categories: Office / Assistance. Job Types: Full-Time. Job Tags:  education, assistance, project assistant, and Roma.

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