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Full-Time Executive Assistant
Job Description
We are currently looking for a professional who will support our partner’s global director team and the office management. (Located in Budapest.)
Support the executive directors:
- Supporting the global director team (5 person) by arrange appointments, meetings, conferences, including video and teleconferences
- Business travel arrangement (hotel booking, transportation coordination, flight ticket bookings)
- Arrange appointments, meetings, conferences
- Daily administration and business travel expenses
Office management related tasks:
- Organize internal and external company events (Global management meetings, Christmas dinner, any kind of teambuilding’s)
- Manage incoming/ outgoing mail and courier services, copying, scanning and filling documents, managing calls
- Coordinate any necessary repair and maintenance of the office with the landlord
- VISA management
- Hotel booking for guests
- Welcoming costumers, guests, organize catering, coordinate the availability of meeting rooms
- Daily contact with suppliers, place orders (office stationary, water, coffee etc.)
- Car hire, transportation orders
- Make sure the smooth office environment, support the team on daily basis (30 employees)
- Support HR department in daily administration
- Schedule medical health check appointments
- Support new employees in first day integration
- Support payroll related administration (attendance sheet, holiday permission)
Requirements:
- 1-3 years experience of executive management support or office management
- Flexibility to adapt as priorities get changed/added/cancelled at short notice
- Excellent and effective communication, written and verbal, at all levels
- Able to work to tight deadlines and under pressure
- Able to act on own initiative, proactive attitude
- Excellent interpersonal skills
- Willingness to learn / self-development
- Problem solving and proactive attitude, able to work individually
- Strong MS Office skills including
- English knowledge is mandatory
We are offer:
- Competitive Benefits
- Global brand, global reach, one global team
- Approachable management
- Embrace Change
- We value our People
- Entrepreneurial culture, not bureaucratic
- We have beanbags & swings and unlimited coffee & tea – in the kitchen!
How to Apply
Apply now! If you are interested in this position, forward an up-to-date copy of your CV to jobs@hays.hu and the subject should be "Executive Assistant".1381 total views, 0 today