The prime responsibility of the Payroll Practitioner is to deliver German
payroll processes accurately and on time in line with client service level
agreements and expectations. The expectation of the Payroll Practitioner is
to develop expertise in all payroll processes and a sound knowledge of end
to end payroll delivery for Germany.
KEY RESPONSIBILITIES:
Establishing & maintaining payroll records:
new hires, leavers, transfers, contractual changes etc.
Validation of all payments and deductions:
Ensure knowledge of Client contracts of employment, policies and external
taxation and social security regulations – ensuring all payments are duly
authorized, correct and compliant. Includes: Tax / Social Security / Fiscal
deductions etc.
Correct and timely net payments at all times:
Validate net pay using controls, simulations and exception reports. Target
100% correct pay checks. Payments transmitted on time and accurately.
Payroll Accounting:
Ensuring payroll results are posted on time and accurately within the
Client’s financial accounting records. Ensuring manual payments and
receipts are accurately allocated and that the relevant Payroll Accounting
deadlines are adhered to.
Controls:
Have a good working knowledge of all client internal control requirements,
IBM controls as well as legal/statutory controls. Ensuring that all payroll
tasks are completed with the acceptable levels of control.
SAP HR Payroll:
Acquire technical mastery on SAP payroll, with the ability to identify and
offer solutions for basic issues / problems, and to run ad-hoc reports as
and when required. Testing of SAP configuration changes/legal updates may
also be required.
Process Specialist/Owner:
Responsibility of being expert in multiple payroll processes, owning and
updating documentation, communicating changes and providing training to
other payroll team members, continually looking to improve work processes.
Implementing Daily Management Systems to ensure the processes are working
effectively at all times.
Project Leader/Team Member
May be asked to lead small payroll projects or be the payroll
representative/owner in larger multiple service line projects ensuring
accurate, compliant and timely delivery of the project with full
documentation and training to the other team members.
Query handling
Responsibility for providing quality customer service when handling
customer queries via the payroll helpline and E mail ion.
KEY ATTRIBUTES:
•Attention to detail, and accuracy in every aspect of the role, is
essential.
•Flexibility to undertake any non routine requests
•Solutions – ability to deal with issues, identify solutions and implement
them
•Customer service skills are paramount, with a desire to continually seek
improvement of the service given to all (internal and external) customers
•Team Player – work to pro-actively build team spirit.
•Must be able to work under own initiative, with minimal supervision, in
order to manage workloads to meet strict monthly and annual deadlines.
•Due to the sensitivity of the data, the administrator must maintain
complete confidentiality and exercise integrity and discretion at all
times.
•Innovative – continually looking to analyze and improve work processes,
evtl. create opportunities for cost savings and revenue generation, and
secure customer alignment
•Must be able to maintain a high level of technical mastery on SAP payroll
and all payroll legislation, statutory deductions etc
•Must be able to work under own initiative, with minimal supervision, in
order to manage workloads to meet strict monthly and annual deadlines
•Ability to work across boundaries and form productive working
relationships with other departments in the quest to improve efficiencies
and effectiveness
DESIRABLE SKILLS:
• Experience in administration
• Experience in payroll/accounting is advantage
• Experience in using MS Office
• Experience in using SAP is advantage |
