Job Description

RESPONSIBILITIES

• Manage various office management functions at Woodbrook sites, providing consistent, quality, and cost-effective services.
• Apply leading knowledge to protect the firm’s assets and image, by maintaining a safe, functional and productive work environment
• Perform specialised tasks as required (e.g., box moves, external messenger services, record keeping, binding, faxing, photocopying, ordering business cards, books and periodicals)
• Receive and order requests, dispatch work orders to maintenance staff
• Gain an understanding of daily work routines and procedures such as mail, filing, supplies, etc
• Understand and operate local office equipment, including audio and visual equipment and inventory
• Set-up and prepare hoteling workspaces and meeting spaces (audio and visual equipment for meetings, food and beverages, etc.)
• Coordinate meeting rooms by reserving space needed, and confirming peripheral equipment is compatible with all sites, and is operational prior to meeting start time
• Help with other facilities and hospitality functions as necessary
• Operate within established procedures and standards
• Recommend ways to improve processes and better manage expenses
• May coordinate activities of office, hospitality, meeting and hoteling staff

WE OFFER:

As a Woodbrook Group Office Receptionist, you’ll be an integral part of the Woodbrook Team, and a pivotal force in managing its activities. You’ll carry out various duties within office services, including setting up and supporting hospitality and meeting services. In addition, you’ll prepare supplies for hoteling clients, and maintain office equipment maintenance by completing documented set-up, maintenance and repair routines.

SKILLS REQUIRED:

• Strong communication and customer service skills
• Ability to manage multiple tasks in a fast-paced environment
• In-depth knowledge of systems, tools and procedures related to office maintenance, hospitality, meeting and hoteling services
• Ability to learn and use Woodbrook Group Workplace system tools
• Knowledge of Microsoft Office, Excel and a general understanding of computer systems and using software
• Fluent in English and Hungarian language

How to Apply

Please send your CV to hr@woodbrookgroup.com

Job Categories: Finance / Accountancy / Controlling. Job Types: Full-Time. Job Tags: English.

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