Full-Time Office Assistant
Job Description
- Organizing the office and assisting associates to optimize processes
- Sorting and distributing communications in a timely manner
Responsibilities
– Organize office and assist associates in ways that optimize procedures
– Sort and distribute communications in a timely manner
– Create and update records ensuring accuracy and validity of information
– Schedule and plan meetings and appointments
– Managing diaries and organising meetings and appointments, often controlling access to the boss / manager
– Handling incoming calls and other communications (3rd parts or persons)
– Updating paperwork, maintaining documents and word processing
– Managing filing system to Accountant
– Reminding the manager/executive of important tasks and deadlines
– Recording information as needed
– Monitor level of supplies and handle shortages
– Resolve office-related malfunctions and respond to requests or issues
– Helping organize and maintain office common areas
– Organizing travel by booking accommodations and reservations needs as required
– Maintain trusting relationships with suppliers, customers and colleagues
– Perform receptionist duties when needed
– Coordinating events as necessary
– Experience as a virtual assistant
Requirements
– Proven experience as an back office assistant, office assistant, virtual assistant or in another relevant administrative role
– Working knowledge of office equipment
– Thorough understanding of office management procedures
– Experience as an office assistant or in related field
– Excellent organizational and time management skills
– Analytical abilities and aptitude in problem-solving
– Warm personality with strong communication skills
– Ability to work well under limited supervision
– Have a valid driver license
– 25 – 45 ages
How to Apply
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